Railroad quality assurance program for Suppliers of products, materials and services that need a bare minimum set of policies, procedures and forms to successfully implement AAR M-1003.

The bare minimum, AAR M-1003 railroad quality assurance program kit is for businesses that don’t want any more documents than necessary to achieve certification.

AAR M-1003 Bare Minimum Kit, $197

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Browse the PDF Demo Bare Minimum AAR M-1003 Kit

The AAR M-1003 railroad quality assurance program kit contains all documents listed below:


  • QMS-00 Quality Manual
  • QMS-01 Control of Documented Information
  • QMS-02 Configuration Management
  • QMS-03 Preventive Maintenance~
  • QMS-04 Management Process
  • QMS-05 Responsibilities and Authorities
  • QMS-06 Training Program
  • QMS-07 Proposal Development and Contract Review
  • QMS-08-1 Purchase Order Review
  • QMS-08 Purchasing
  • QMS-09 Receiving
  • QMS-10 Production/Manufacturing
  • QMS-11 Shipping
  • QMS-12 Internal Auditing
  • QMS-13 Corrective Action
  • QMS-14 Control of Nonconformities
  • QMS-15 Calibration
  • QMS-16 Definitions and Abbreviations
  • QMS-17 Design and Development
  • QMS-18 Statistical Process Control~


  • Action Item*
  • Action Plan*
  • Approved Supplier List*
  • Backup Documented Information**&~
  • Bulletin*
  • Calculated Risk Release*
  • Calibration Reference Only Tag*&~
  • Calibration Seal*&~
  • Calibration System*
  • Chemical ID Tag*&~
  • Configuration Audit**
  • Configuration Definition Data Package*
  • Contract Review*
  • Corrective Action Request*
  • Customer Perception Survey*&~
  • Customer Satisfaction Survey*
  • Daily Receiving Log*
  • Data List*
  • Design Review Form
  • Design Review**
  • Dimensional Analyses*
  • Drawing Size “A”*&~
  • Engineering Order*
  • First Piece Inspection Report*
  • Information Request*
  • Inspection Instruction*
  • Inspection Record*
  • Inspection Report*
  • Inspection Summaries*
  • Inspector Stamp Log*
  • Internal Audit*
  • Internal Audit Progress Report*&~
  • Internal Audit Schedule*&~
  • Job Sheet*&~
  • Management Review Report*
  • Metrics*
  • Nonconformance Reports, RFS*
  • Nonconformance Report Log*
  • Packing Slip and CofC*
  • Preservation, Packaging, Packing and Marking*&**&~
  • Procedure Templates*
  • Production Inspection Records*
  • Product Releases*&~
  • Property Certification from Supplier*
  • Property Control Tag*&~
  • Property Management Log*
  • Property Record*
  • Purchase Order*
  • QC Tags*
  • Quality System Assessment Checklist*& (we’ll complete the 1st half of your copy)
  • Quality Systems Cross Reference Matrix*&~
  • Receiving Hold Tag*&~
  • Receiving Inspection Instructions*
  • Receiving Inspection Record*
  • Receiving Log*
  • Request for Change*
  • Requisition*
  • Routing Tickets*
  • Schedule to QMS Registration*&~
  • Shelf Life Expiration Log*
  • Shipping Log*
  • Supplier Evaluation*
  • Supplier Mail-In Survey*&~
  • Supplier Performance Rating* (Cover Letter & Spreadsheet~)
  • Supplier Quality Requirements*
  • Supplier Survey*
  • Training Certificates*&~
  • Training Log*
  • Training Matrix for QMS Procedures*
  • Training Orientation Request*
  • Training Program Progress Report*&~
  • Travelers*
  • Trend Chart, Customer Satisfaction*&~
  • Trend Chart, Delivery Rating*&~
  • Validation-Verification*
  • Work Instructions*
  • Work Order*
  • X-Bar & R Spreadsheet*&~


  • Counterfeit Control~
  • ISO 9001 Handbook and Audit~
  • Risk Mitigation~

* = Forms
** = Procedures/Work Instructions
~ = In Download

AAR M-1003 Bare Minimum Railroad Quality Assurance Program, $197

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Click/tap here to learn more about the AAR M-1003 Certification Process.

The railroad quality assurance program kit for M-1003 Suppliers of materials, products and services is practically compliant with ISO 9001:2015. If desired, your Company can use the included quality policies handbook to “assert compliance with ISO 9001” after successfully completing the provided internal audit to validate your assertion. Nice thing about ISO 9001 is your Company does not need to pay for certification, which is not an option with the AAR M-1003 specification.

Click/tap here to learn how to create a subject matter expert.

Excerpt from the U.S. Bipartisan Infrastructure Investment and Jobs Act August 02, 2021

Passenger and Freight Rail

Unlike highways and transit, rail lacks a multi-year funding stream to address deferred maintenance, enhance existing corridors, and build new lines in high-potential locations. This legislation positions Amtrak and rail to play a central role in our transportation and economic future. This is the largest investment in passenger rail since the creation of Amtrak 50 years ago. This legislation invests $66 billion to eliminate the Amtrak maintenance backlog, modernize the Northeast Corridor, and bring world-class service to areas outside the northeast and mid-Atlantic. Within these totals, $22 billion would be provided as grants to Amtrak, $24 billion as federal-state partnership grants for Northeast Corridor modernization, $12 billion for partnership grants for intercity service, including high-speed rail, $5 billion for improvement and safety grants, and $3 billion for grade crossing safety improvements.
Nov 6, 2021 Update

Excerpt from the Federal Railroad Administration White Paper

The railroad workforce continues to strengthen and adapt to the expectations of the labor market. As with all vibrant industries, innovation must continue if long-term viability is possible. Rail has certainly demonstrated its staying power and all indicators suggest this trend will continue. The challenge for rail seems to be conveying the historical significance and importance of the industry to the “new” labor force. Significant strides are being made by the AAR Freight Rail Works campaign and advertisements by some of the railroads.

Excerpt from The Emerging U.S. Rail Industry: Opportunities to support American manufacturing and spur regional development.

A number of factors have come together to heighten the importance of rail transit to the U. S. economy. These same factors present new opportunities for domestic manufacturers of rail cars and equipment to benefit.

Consistent with provisions in the American Reinvestment and Recovery Act (ARRA), and previous legislation, these recent procurements contain “Buy America” provisions that require the use of goods manufactured in the United States. Currently, however, most equipment manufacturers are foreign-owned and limit U.S. activities to some final assembly work. Decades of limited business opportunities in manufacturing have created significant gaps in both the capability and capacity of the domestic supply chain.

By combining top-down policies with bottom-up approaches to viewing manufacturing as an economic development strategy, communities and regions could generate significant synergies. Investments in rail infrastructure reduce costs and pollution while increasing efficiency of transportation, access to goods, and career options. Helping local manufacturers capitalize on the business opportunities represented by such investments would build on manufacturing’s strong multiplier effect and ripple these benefits out into the region in the form of new jobs, more dynamic businesses, and a prosperous and diverse local economy.

For the first time in decades, the U.S. passenger rail industry is feeling a sense of optimism. Even with recent budget cuts for high speed rail, the overall prospects for industry are promising. Ridership and demand levels are growing and interest in rail transportation remains strong among younger Americans. Meanwhile, major new procurement opportunities are on the horizon.

These trends also open wider opportunities. Smart public policies can help ensure that U.S. Manufacturers and Suppliers become more competitive, and that new firms can enter the industry with new ideas, new products, new technologies and new services. An infusion of R&D investments and the development of updated infrastructure can expand capacity. Meanwhile, programs like MEP Supplier Scouting can help build strong and more resilient supply chains. Finally, local economic and workforce development leaders can invest to support new manufacturing clusters and to develop a more skilled and capable local talent base. These initiatives can help expedite a rail renaissance that not only creates new and more sustainable transportation options for American business and for individuals, but that also generates jobs and business opportunities for American manufacturing.


FYI from your friendly neighborhood practical quality assurance expert:

We are especially supportive of every Company’s effort to implement and achieve certification according to the railroad quality assurance program, AAR M-1003. For 20+ years (since 2001), our support to create a Company’s subject-matter-expert is no-charge by phone and email and has no expiration.

At no-charge, we’ll help your Company’s Facilitator(s)/Responsible Authority(s) learn how to represent your Company’s quality plan with Customers and your Registrar – and help you facilitate Employee orientations – and help you get through the change management process.